Local Event Host
“I need someone with us.”
A named bilingual host working beside your team at the venue, in agreed meetings and during scheduled local sessions.
Event types
Choose your event type.
One named bilingual lead to coordinate local suppliers, communicate with venues in Portuguese and manage agreed on-site changes - for five kinds of event.
For teams travelling to Brazil to work - not leisure tourism or spectator travel.
- Reply within 1 business day
- English & Portuguese
- Scoped support agreed before work starts
Event types
Five event types. One way of working.
One brief. One accountable local lead. One scoped support plan.
Main focus
Trade shows & exhibitions
Exhibitors, buyers and country pavilions. Bilingual hosts at the stand and a local lead before and during the show.
See what we handle
Main focus
Delegations & business meetings
Trade missions, supplier visits and B2B programmes with one local coordinator for the whole group.
See what we handle
Conferences & international guests
Speakers, sponsors, executives and VIP guests at conferences and summits.
See what we handle
Selected projects
Sports events
Sponsors, visiting teams and federations. Bilingual liaison with venue, organiser and specialist providers.
See what we handle
Selected projects
Live events & touring
Touring crews, festivals and promoters. Venue and local provider liaison in Portuguese.
See what we handleOrganising an event in Brazil?
Bilingual hosts, VIP and speaker liaisons and guest support for your international participants.
What you get
Three levels of local support.
Not sure which one? Choose “Help us scope it” in the form and we'll recommend one.
Local Event Lead
“I need someone to make this work locally.”
One accountable local lead who plans, coordinates suppliers and keeps the schedule on track before and during the event.
Bilingual Event Support Team
“We need people on the ground.”
A coordinated team of bilingual hosts for stands, delegations and busy event days, led by one contact.
When specialist support is needed, we coordinate qualified local providers for the agreed scope.
How we're different
Not a DMC. Not a staffing agency.
| Alternative | What they sell | BrazilHosts difference |
|---|---|---|
| Destination management company | Full travel, hotels, transport | The lighter local operator on the client's side |
| Staffing agency | Individual booth or registration staff | We coordinate the work around the people |
| Stand builder | Booth build and venue rules | We support the foreign team beyond the stand |
| Sports / touring operator | Full high-risk operations | Local liaison and partner coordinator |
BrazilHosts provides local event support and coordination during the agreed scope. Specialist services are delivered by qualified providers under their own terms.
Clear scope
What we do ourselves, what we arrange, what we don't do.
We do it ourselves
Your local lead and team
- One named bilingual local lead, accountable from brief to wrap-up
- Bilingual on-site staff: stand, registration, guest and VIP support
- Meeting, schedule and on-site logistics coordination
- Supplier briefing and Portuguese-language communication
- Fixing problems on the day during agreed service hours
We coordinate qualified providers
Coordinated by your lead
- Interpreters, extra event staff and promoters
- Ground transport and drivers (licensed operators)
- Stand build, AV and technical production
- Licensed security and medical cover
- Catering, printing, translation and local permit support
Each provider is quoted in your proposal and works under its own terms. Your lead briefs and follows up with them, so you still have one contact.
Outside our scope
We don't book or sell these
- Visas, flights and hotel bookings
- Leisure tourism, sightseeing or spectator travel
- Artist booking and freight forwarding
- Unrestricted 24/7 tour management - support runs during agreed hours
One brief, one local lead. We do the local coordination ourselves and coordinate qualified local providers selected for the agreed scope, all in one scoped proposal.
How it works
Brief. Plan. Lead. Delivery.
São Paulo support first. Other cities subject to confirmed local coverage.
- 1
Brief
Event, city, dates, team size and what you need - about two minutes.
- 2
Scoped plan and clear fees
One written plan: what we do, service hours and fees. Specialist costs listed separately.
- 3
Named lead
One proposed bilingual local lead coordinates the agreed local work and prepares with you before the event.
- 4
On-site delivery
Your lead and team deliver the agreed support on the ground and handle changes.
FAQ
Questions before you request?
Tell us about your event.
Two minutes. One tailored support plan back within one business day.
- Reply within 1 business day
- English & Portuguese
- Scoped support agreed before work starts
Request Local Support
Reply within 1 business day · English & Portuguese