Conferences & International Guests
Local support for international guests at conferences in Brazil.
For teams travelling to Brazil to work - not leisure tourism or spectator travel.
- Reply within 1 business day
- English & Portuguese
- Scoped support agreed before work starts
Who it's for
Built for teams like yours.
- Companies sending speakers, sponsors or executives
- Conference and summit organisers with international guests
- Agencies delivering a client programme at a conference
- Associations and chambers bringing members
Common problems we solve
- Speakers and VIPs arriving with no local contact
- Venue, registration and schedule details only in Portuguese
- Side meetings and dinners nobody local is coordinating
- Last-minute schedule changes with no one to manage them
How we work
Plan. Run. Resolve.
One brief. One accountable local lead. One scoped support plan.
Plan.
We confirm local details, suppliers, venues, schedules and run sheets before you arrive.
Run.
The right bilingual lead or team is on the ground with you, as agreed.
Resolve.
Your named lead is the agreed local contact when plans change, during agreed service hours.
What we handle
The local work around your team.
- Pre-event checks with venue, organiser and suppliers
- Speaker and VIP liaison during agreed hours
- Bilingual registration and guest desk support
- Coordination of side meetings and client dinners
- Run sheets and daily briefings for your team
When specialist support is needed, we coordinate qualified local providers for the agreed scope.
Clear scope
What we do ourselves, what we arrange, what we don't do.
We do it ourselves
Your local lead and team
- One named bilingual local lead, accountable from brief to wrap-up
- Bilingual on-site staff: stand, registration, guest and VIP support
- Meeting, schedule and on-site logistics coordination
- Supplier briefing and Portuguese-language communication
- Fixing problems on the day during agreed service hours
We coordinate qualified providers
Coordinated by your lead
- Interpreters, extra event staff and promoters
- Ground transport and drivers (licensed operators)
- Stand build, AV and technical production
- Licensed security and medical cover
- Catering, printing, translation and local permit support
Each provider is quoted in your proposal and works under its own terms. Your lead briefs and follows up with them, so you still have one contact.
Outside our scope
We don't book or sell these
- Visas, flights and hotel bookings
- Leisure tourism, sightseeing or spectator travel
- Artist booking and freight forwarding
- Unrestricted 24/7 tour management - support runs during agreed hours
One brief, one local lead. We do the local coordination ourselves and coordinate qualified local providers selected for the agreed scope, all in one scoped proposal.
Example support plan
- 1 event lead from 2 weeks before the conference
- 2 bilingual hosts for 3 conference days
- Speaker liaison and VIP guest desk
- Client dinner coordination with one local venue
How it works
From brief to on-site delivery.
São Paulo support first. Other cities subject to confirmed local coverage.
- 1
Brief
Event, city, dates, team size and what you need - about two minutes.
- 2
Scoped plan and clear fees
One written plan: what we do, service hours and fees. Specialist costs listed separately.
- 3
Named lead
One proposed bilingual local lead coordinates the agreed local work and prepares with you before the event.
- 4
On-site delivery
Your lead and team deliver the agreed support on the ground and handle changes.
FAQ
Questions before you request?
Bringing international guests to a conference in Brazil?
Send one brief and receive one tailored support plan.
- Reply within 1 business day
- English & Portuguese
- Scoped support agreed before work starts
Reply within 1 business day · English & Portuguese