Delegation Support
Delegation support in Brazil, led locally.
For teams travelling to Brazil to work - not leisure tourism or spectator travel.
- Reply within 1 business day
- English & Portuguese
- Scoped support agreed before work starts
Who it's for
Built for teams like yours.
- Trade missions and chamber delegations
- Corporate teams on business and supplier visits
- Visiting executives with a packed meeting programme
- Organizers bringing international participants to Brazil
Common problems we solve
- A full programme and no local person accountable for it
- Language gaps in meetings and site visits
- Schedules that slip between venues and appointments
- Suppliers and hosts that don't know each other
- No one to call when a meeting moves or a supplier fails
How we work
Plan. Run. Resolve.
One brief. One accountable local lead. One scoped support plan.
Plan.
We confirm local details, suppliers, venues, schedules and run sheets before you arrive.
Run.
The right bilingual lead or team is on the ground with you, as agreed.
Resolve.
Your named lead is the agreed local contact when plans change, during agreed service hours.
What we handle
The local work around your team.
- Programme checks: meetings, venues, timings and run sheet
- A Local Event Lead for the whole visit
- Bilingual hosts for the group or sub-groups
- Coordination with your travel provider and local suppliers
- One local contact during agreed service hours
When specialist support is needed, we coordinate qualified local providers for the agreed scope.
Clear scope
What we do ourselves, what we arrange, what we don't do.
We do it ourselves
Your local lead and team
- One named bilingual local lead, accountable from brief to wrap-up
- Bilingual on-site staff: stand, registration, guest and VIP support
- Meeting, schedule and on-site logistics coordination
- Supplier briefing and Portuguese-language communication
- Fixing problems on the day during agreed service hours
We coordinate qualified providers
Coordinated by your lead
- Interpreters, extra event staff and promoters
- Ground transport and drivers (licensed operators)
- Stand build, AV and technical production
- Licensed security and medical cover
- Catering, printing, translation and local permit support
Each provider is quoted in your proposal and works under its own terms. Your lead briefs and follows up with them, so you still have one contact.
Outside our scope
We don't book or sell these
- Visas, flights and hotel bookings
- Leisure tourism, sightseeing or spectator travel
- Artist booking and freight forwarding
- Unrestricted 24/7 tour management - support runs during agreed hours
One brief, one local lead. We do the local coordination ourselves and coordinate qualified local providers selected for the agreed scope, all in one scoped proposal.
Example support plan
- 1 delegation lead from programme planning to the last visit
- 2 bilingual hosts for 4 days of meetings and site visits
- Meeting confirmations and schedule in English
- One local contact for the group during agreed hours
BrazilHosts supports business visits, supplier meetings, and delegations where a bilingual local lead or coordinated on-the-ground support is needed. We do not provide executive travel, airport transfers or concierge services.
How it works
From brief to on-site delivery.
São Paulo support first. Other cities subject to confirmed local coverage.
- 1
Brief
Event, city, dates, team size and what you need - about two minutes.
- 2
Scoped plan and clear fees
One written plan: what we do, service hours and fees. Specialist costs listed separately.
- 3
Named lead
One proposed bilingual local lead coordinates the agreed local work and prepares with you before the event.
- 4
On-site delivery
Your lead and team deliver the agreed support on the ground and handle changes.
FAQ
Questions before you request?
Bringing a delegation or team to Brazil?
Send one brief and receive one tailored support plan.
- Reply within 1 business day
- English & Portuguese
- Scoped support agreed before work starts
Reply within 1 business day · English & Portuguese